NorthScope ERP Features

Accounting

The base accounting features include General Ledger, Accounts Payable, Accounts Receivable, and Bank Reconciliation.

The General Ledger tasks include configuring the chart of accounts, entering manual journal entries, maintaining the fiscal calendar, running the year end close, and printing financial reports. The General Ledger is updated as transactions are posted from Accounts Payable, Accounts Receivable, Fisherman Accounting, Grower Accounting, Inventory, Purchasing, Sales, and Sales Program Settlements. 

The Accounts Payable tasks include configuring and maintaining vendor data, importing and/or entering AP Invoices, building payment batches, and managing vendor aging. Accounts Payable integrates with the General Ledger, Fisherman Accounting, Grower Accounting, Brokerage, and Rebates.

The Accounts Receivable tasks include configuring and maintaining customer data, entering debit & credit memos, receiving & applying customer payments, and managing customer aging. Accounts Receivable integrates with the General Ledger, Sales Order, Brokerage and Rebates.

The Bank Reconciliation tasks include configuring checkbooks, entering account transfers, entering bank transactions, and reconciling bank statements. Bank Reconciliation integrates with the General Ledger, Accounts Payable, and Accounts Receivable.

Brokerage

Brokerage programs are used to compute, accrue, and pay brokerage commissions to outside vendors. Brokerage Programs are automatically added to eligible Sales Transactions. When a sale transaction containing one or more Brokerage Programs is posted, the accrued brokerage amounts post to the General Ledger as part of the sales journal entry, and the Brokerage details are added to the Brokerage subledger. Open Brokerage can be processed in bulk or by individual Broker as needed. Brokerage is fully integrated with General Ledger, Accounts Payable, Accounts Receivable and Sales Order.

Fisherman Accounting

The Fisherman Accounting functional area is used for buying fish, crab, or lobster directly from fishers, selling bait, fuel, and supplies. Fish Taxes are automatically applied to Fish Tickets and Premiums can be automated or manually assigned. The main tasks performed include importing or entering Fish Tickets, paying/settling accounts, managing fisherman balances, and managing fisherman loans. Fisherman Accounting integrates with the General Ledger, Inventory, and Accounts Payable.

Grower Accounting

The Grower Accounting functional area is used to manage grower receipts for row crops, nuts, and farmed fish. The main tasks performed include entering and grading grower receipts and paying growers, harvesters, and haulers. Grower Accounting integrates with the General Ledger, Accounts Payable and Inventory functional areas.

Inventory

The Inventory functional area is used to configure Items and Sites, maintain perpetual inventory balances, maintain costing, provide lot tracing, and manage Production. The main tasks include maintaining the Item Master and entering and/or importing all inventory transactions. Inventory integrates with the General Ledger, Fisherman Accounting, Grower Accounting, Purchasing, Sales Order, Brokerage, and Rebates.

Purchase Order

Purchase Orders are used to manage pre-arranged purchase agreements with vendors. Purchase Orders integrate with the General Ledger, Projects, Accounts Payable, Costing, Fisherman Accounting, and Inventory Receipts. Purchase orders can also be used distribute charges to Fishermen, Tenders, or Projects or to identify line-items whose amounts are to be allocated to inventory cost.

Rebates

Rebate programs are used to compute, accrue, and process rebate amounts that can either be credited back to the customer or paid out to a Vendor (e.g., buying group, Sysco House, etc.). Active Rebate Programs are automatically added to eligible Sales Transactions. When a sale transaction that contains one or more Rebate Programs is posted, the accrued rebate amounts post to the General Ledger as part of the sales transaction journal entry and the Rebate details are added to the Rebates subledger. Open Rebates can be processed/settled by batch (to create one or more AR Credits and/or AP Invoices), as part of the payment receipt application process, or cancelled/written off. Rebates are fully integrated with General Ledger, Accounts Payable, Accounts Receivable and Sales Order.

Sales Order

The Sales functional area is used to manage the workflow of all Sales transactions including Orders, Price Adjustments, Returns, and Debit/Credit Memos. The main tasks include entering and/or importing sales transactions, allocating inventory to orders, managing customer price lists, and maintaining customer contracts. Sales Order integrates with the General Ledger, Fisherman Accounting, Inventory, Load Management, Brokerage, and Rebates.