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Features

Integrated features that work together to help enhance your food manufacturing business.

General Ledger

The General ledger functional area is used to store and report on all the General Ledger data for the company. The main tasks performed include configuring the chart of accounts, managing checkbook balances, maintaining the fiscal calendar, and doing journal entries. The General ledger functional area integrates with all other NorthScope functional areas. Some highlights include:

  • Journal Entries
  • Journal Entry Import
  • Bank Reconciliation
  • Deposit, Transfer, and Adjustment Transactions
  • Fiscal Period Management
  • Month-End Close
  • Year-End Close
  • Project Tracking
  • Financial Reporting
  • Configurable GL Account Format
  • Detailed GL Posting from Every Transaction
  • Flexible Reporting & Inquiries with Drill-Through to Transactions – Watch Video
  • Import or Enter Manual Journal Entries
  • Import or Enter Accrual Entries
  • Post Multiple Journal Entries at the Same Time
  • Correct Historical Journal Entries
  • Void Historical Journal Entries
  • Reconcile and record deposits, transfers and adjustments to your checkbooks
  • Manage Project Entries for Capital Projects &/or Equipment
  • Month-End Close
  • Year-End Close
  • Reverse & Correct Previous Year-End Close
  • Maintain Chart of Accounts with Posting Rules
  • Checkbooks
  • Fiscal Periods
  • GL Accounts
  • GL Account Format
  • Preferences
  • Projects
  • Project Class

Accounts Payable

The Accounts Payable functional area is used to store all Vendor data and enter all accounts payable transactions. The main tasks performed include maintaining vendor data, importing and/or entering AP Invoices, and building AP check and payment batches to pay vendors. The Accounts Payable functional area integrates with the General Ledger, Fisherman Accounting, Grower Accounting, and Brokerage, Rebates & Promotions functional areas.  Some highlights include:

  • AP Invoices & Credit Memos
  • Purchase Order Integration
  • Quick Visibility of Current Vendor Balances
  • Historical Vendor Aging
  • Flexible AP Check Batches & Manual AP Checks
  • Vendor Maintenance with User-Defined Attributes
  • Configurable Transaction Classes
  • User-Defined Fields Unique to each Transaction Type
  • Safe Pay & Direct Deposit (ACH) for Vendors
  • Applying & Unapplying of Historical Payments & Credit Memos
  • Voiding of Historical Transactions
  • PaperVision (Document Management Software) Integration
  • Flexible Reporting & Inquiries with Drill-Through to Transactions
  • Import or Enter AP Invoices & Credit Memos
  • Post Multiple Transactions at the Same Time
  • Void AP Checks, Invoices & Credit Memos
  • Apply Payables
  • Build AP Check Batches or Manual Checks
  • Process Direct Deposit (ACH) Payments
  • Generate Safe Pay File
  • Distribute Fishermen Charges on Invoices
  • Review Vendor Balances & Aging
  • Transaction Class
  • Payment Terms
  • Aging Periods
  • Preferences
  • Vendors
  • Vendor Addresses
  • Vendor ACH
  • Vendor Class

Accounts Receivable

The Accounts Receivable functional area is used to store all Customer data and receive customer payments. The main tasks performed include maintaining customer data, entering debit & credit memos, receiving & applying customer payments, and managing the customer aging. The Accounts Receivable functional area integrates with the General Ledger, Sales Management, and Brokerage, Rebates & Promotions functional areas. Some highlights include:

  • Robust Customer Management
  • Quick Visibility of Current Customer Balances
  • Historical Customer Aging
  • Credit Limit Management
  • Cash Receipts to Record Customer Payments
  • User-Defined Fields Unique to each A/R Transaction Type
  • Applying & Unapplying of Historical Payments & Credit Memos
  • Flexible Reporting & Inquiries with Drill-Through to Transactions
  • Accounts Receivable Sale Transactions
  • Cash Receipts
  • Apply Receivables
  • Review Customer Balances & Aging
  • Payment Terms
  • Aging Periods
  • Customers
  • Customer Addresses
  • Customer Class
  • Preferences
  • Tax Class
  • Tax Details

Brokerage Management

Brokerage Management programs are used to compute, accrue, and pay brokerage commissions to outside entities. The main tasks performed include configuring brokerage programs (establishing the criteria) and processing payments to brokers. As sales transactions are entered, the applicable brokerage is auto calculated. When sales transactions post, the accrued brokerage posts to the General Ledger as part of the sales journal entry and the detail balances of the unpaid brokerage commissions are added to the Accrued Brokerage sub ledger. As brokerage programs are settled, AP invoices are auto generated that contain the details of the brokerage settlement. The Brokerage functional area integrates with the General Ledger, Inventory Management, and Sales Management functional areas. Some highlights include:

  • Broker Management
  • Easily configurable Brokerage programs
  • Calculate Brokerage amounts as:
    1. $/UOM (e.g., $1.25 / Lbs)
    2. % Gross Amount (e.g., 2% of the gross item amount)
    3. % Net Amount (e.g., 2% of the net item amount to exclude freight, brokerage, and other rebate amounts in the calculation.)
  • Automate Sales Order accruals
  • Quick visibility of current Broker balances
  • Historical Broker Aging
  • Process accrued brokerage to Accounts Payable
  • Flexible reporting & inquiries with drill-through to transaction
  • Configure and maintain Brokerage programs
  • View Broker balances
  • Process Brokerage Settlements
  • Edit open Brokerage amounts
  • Write off open Brokerage amounts
  • Broker Activity
  • Open Brokerage by Invoice
  • Broker Programs
  • Address Sets
  • Item Sets
  • Program Classes
  • Preferences

Costing Management

Costing management is used to store inventory costs at the item or lot level. The main tasks performed include configuring items with their costing rules and making manual adjustments to costs if needed. Each item can store Actual, Market, and/or Standard cost amounts. When costs have been verified, a process is run to update the general ledger and item balances based on all the transactions posted during that time period.

  • Manage costs at the Item or Lot level for items within each Site/Warehouse
  • Maintain “Actual” costs
  • Maintain “Market” costs
  • Maintain “Standard” costs
  • Update Actual, Market, and/or Standard costs
  • Add cost layers to maintain historical costs
  • Identify which Items’ post cost to the general ledger
  • Configure and maintain Actual, Market, and/or Standard costs
  • Update costs as your costs change
  • Post cost changes to the general ledger
  • Cost posting audit
  • Inventory valuation
  • Item Setup
  • Inventory Preferences
  • Sales Preferences

Fisherman Accounting

The Fisherman Accounting functional area is used to manage buying fish from fishermen and managing all the transactions unique to a seafood plant. The main tasks performed include importing Fish Tickets and settling with fishermen. The Fisherman Accounting functional area integrates with the General Ledger, Inventory Management, Payroll, Accounts Payable, and Sales Management functional areas. Some highlights include:

  • Fish Tickets with eLandings Integration – Watch Video
  • Fisherman, Tender & Loan Management
  • Transactions for Fishermen, Tenders & Local Sales
  • Split Fisherman Checks
  • Safe Pay & Direct Deposit (ACH) for Fishermen & Tenders
  • Fisherman Charges & Credits from AP Transactions
  • Fish Ticket Taxes & Premiums
  • Price List Management – Watch Video
  • Sales Tax Management
  • Pre-loaded ADF&G Master File Data
  • Repricing, Voiding & Correcting of Historical Fish Tickets
  • User-Defined Fields Unique to each Transaction Type
  • Configurable Transaction Classes
  • Flexible Reporting & Inquiries with Drill-Through to Transactions
  • Import Fish Tickets from eLandings
  • Edit & Post Fish Tickets
  • Reprice Fish Tickets in Bulk
  • Reprice Fish Ticket Premiums in Bulk
  • Void & Correct Historical Fish Tickets
  • Apply Chum / Red Split % to Fish Tickets
  • Make Adjustments to Fisherman, Tender or Loan Balances
  • Transfer Balances Between Fishermen, Tenders & Loans
  • Receive and Apply Payments from Fishermen, Tenders & Loans
  • Record Sales to Fishermen
  • Automate interest payments and charges for Fishermen
  • Record Transactions Between Tenders & Fishermen
  • Maintain Fish Ticket Price Lists
  • Maintain Price Lists for Selling to Fishermen
  • Configure & Maintain Fish Ticket Taxes & Premiums
  • Configure & Maintain Sales Tax Rules for Sales to Fishermen
  • Distribute Fisherman Statements
  • Charge Fisherman Directly from AP Invoices
  • Mass Update Fish Tickets, Fisherman Sales, Tender Resales, Adjustments, Balance Transfers, Cash Receipts & Fish Ticket Items
  • Process Payments & Direct Deposit (ACH) to Fishermen & Split Payments to Cover Crew Wages
  • Generate Safe Pay File
  • View Fisherman Balances
  • Chill Type
  • Conditions
  • Dispositions
  • Fish Ticket Items
  • Fish Ticket Premiums
  • Fish Ticket Taxes
  • Fisherman ACH
  • Fisherman Class
  • Fishermen & Tenders
  • Fishermen & Tender Addresses
  • Gear
  • Grades
  • Loans
  • Loan Addresses
  • Management Programs
  • Ports
  • Preferences
  • Price Lists
  • Seasons
  • Sites
  • Species
  • Stat Areas
  • Tax & Premiums Classes
  • Tax Class
  • Tax Details
  • Ticket Class
  • Vessels

Grower Accounting

The Grower Accounting functional area is used to manage buying row crops and farmed fish from growers. The main tasks performed include entering and grading scale ticket deliveries and settling with growers, harvesters, and haulers. The Grower Accounting functional area integrates with the General Ledger, Accounts Payable and Inventory functional areas. Some highlights include:

  • Delivery Tickets
  • Price List Management
  • Company-Owned & 3rd Party Grower Management
  • Automatic GL Accruals
  • Automatic Charges/Deductions to Farmers
  • Repricing & Correcting of Delivery Tickets
  • Scale Weight Integration
  • Grower Balances & Payments via AP
  • Inventory Integration
  • User-Defined Fields Unique to each Transaction Type
  • Configurable Transaction Classes
  • Flexible Reporting & Inquiries with Drill-Through to Transactions
  • Input Delivery Tickets
  • Post Multiple Delivery Tickets at the Same Time
  • Automate Inventory Receipt from Posted Tickets
  • Reprice & Correct Historical Tickets
  • Configure & Maintain Ticket Charges, Taxes & Accruals
  • Manage Company-Owned and 3rd Party Farms/Farmers
  • Maintain Price Lists for Grower Tickets
  • View Grower Balances and Process Payments to Growers
  • Generate Safe Pay File
  • Tickets Inquiry
  • Ticket Lines Inquiry
  • Accruals
  • Charges
  • Crops
  • Farmers
  • Fields
  • Harvesters
  • Haulers
  • Hold Codes
  • Preferences
  • Price Lists
  • Ticket Items

Inventory Management

The Inventory Management functional area is used to manage inventory balances, lot tracing, and inventory movement. The main tasks performed include maintaining the Item Master and importing and/or entering all inventory transactions. The Inventory Management functional area integrates with the General Ledger, Fisherman Accounting, Sales Management and Brokerage, Rebates & Promotions functional areas. Some highlights include:

  • Item Setup & Maintenance
  • Product Balances by Site/Warehouse, Item and Lot – Watch Video
  • Current/Perpetual & Historical Product Balances
  • Support for Unlimited Product Sites/Warehouses
  • Support for Third Party Warehouse Lots
  • Lot Traceability & Recall
  • Separation of Inventory by Product Owner
  • Unique Transactions for Adjustments, Production, Receipts and Transfers
  • Cycle Counts
  • Hold Codes
  • UOM Conversions
  • Catch Weight/Variable Weight Item Management
  • Lot Certifications
  • Robust & Flexible Item Configuration
  • Barcode Integration
  • Voiding & Correcting of Historical Transactions
  • Costing
  • Bill of Materials
  • Configurable Transaction Classes
  • Insured Value Price Lists
  • User-Defined Fields Unique to each Transaction Type
  • Configurable Preferences for Setting Defaults and Turning Features On/Off
  • Flexible Reporting & Inquiries with Drill-Through to Transactions
  • Import or Enter Adjustment, Production, Transfer & Receipt Transactions
  • Find Lots & Allocate Inventory to Transactions
  • Manage Freight Details for Transfers
  • Record Export Details for International Transfers
  • Post Multiple Transactions at the Same Time
  • Correct Historical Transactions
  • Void Historical Transactions
  • Item Setup & Maintenance
  • Manage Item Balances
  • Manage Lot Balances
  • Cycle Counts
  • Maintain Insured Value Item Prices 
  • Mass Update Lot Properties, Production Batches, Bill of Materials, BOM Items & Quality Test Results
  • Pallet Configuration
  • Record Quality Test Results
  • Update Costs
  • Bill of Materials
  • Carriers
  • Cost Groups
  • Country of Origin
  • Freight Terms
  • Hold Codes
  • Item Class
  • Items
  • Lot Certifications
  • Lot Owners
  • Pallet Configuration
  • Preferences
  • Price Lists
  • Production Batches
  • Warehouse Lots
  • Quality Test Results
  • Sites
  • Transaction Class
  • Units of Measure

Purchase Order Management

The Purchase Order Management functional area is used to manage purchase orders with vendors and distribute charges to fishermen, tenders and projects as needed. The Purchase Order Management functional area integrates with Accounts Payable and Inventory functional areas. Some highlights include:

  • Purchase Order Entry
  • Automatic Closure of Purchase Orders
  • Autofill of Purchase Order Items on Corresponding Inventory Receipts and/or AP Invoices
  • Multi-Vendor Purchase Orders by Line Item
  • Purchase Order Line Item Distribution to Fishermen, Tenders and/or Projects
  • Close Multiple Purchase Orders at One Time
  • Reopen Closed Purchase Orders
  • View Purchase Order Balances
  • Charge Purchaser Order Line Items to Fishermen, Tenders and/or Projects
  • Enter a Single Purchase Order with Multiple Vendors Associated by Line Item for Autoselecting Respective Lines by Vendor for Payment
  • Purchase Orders
  • Purchase Order Lines
  • PO Linked Lines
  • PO Linked Transactions
  • Transaction Class

Rebate Management

Rebate Management programs are used to compute, accrue, and process rebates to customers or payable entities. The main tasks performed include configuring rebate programs (establishing the criteria) and processing rebate settlements. As sales transactions are entered, the applicable rebate is auto calculated. When sales transactions post, the accrued rebate posts to the General Ledger as part of the sales journal entry and the detail balances of the open rebate amounts are added to the Accrued Rebates sub ledger. As rebate programs are settled, AR credit memos or AP invoices are auto generated that contain the details of the rebate settlement. The Rebate functional area integrates with the General Ledger, Inventory Management, and Sales Management functional areas. Some highlights include:

  • Rebate Management
  • Easily configurable Rebate programs
  • Easily configurable Off Book Rebate programs that auto calculate but do not accrue to the General Ledger until they are taken
  • Calculate Rebate amounts as:
    1. $/UOM (e.g., $1.25 / Lbs)
    2. % Gross Amount (e.g., 2% of the gross item amount)
    3. % Net Amount (e.g., 2% of the net item amount to exclude freight, brokerage, and other rebate amounts in the calculation.)
  • Automate Sales Order accruals
  • Quick visibility of current Rebate balances
  • Process accrued Rebates to either Accounts Payable or as Accounts Receivable credits
  • Flexible reporting & inquiries with drill-through to transactions
  • Configure and maintain Rebate programs
  • View open Rebate Program balances
  • Process Rebate Settlements
  • Edit open Rebate amounts
  • Write off open Rebate amounts
  • Rebate History
  • Open Rebates by Invoice
  • Rebate Programs
  • Address Sets
  • Item Sets
  • Program Classes
  • Preferences

Sales Management

The Sales Management functional area is used to manage the workflow of all Sales transactions including Orders, Price Adjustments, and Returns. The main tasks performed include entering and/or importing sales transactions, allocating inventory to orders, managing customer price lists, and maintaining customer contracts. The Sales Management functional area integrates with the General Ledger, Fisherman Accounting, Inventory Management, Load Management, and Brokerage, Rebates & Promotions functional areas. Some highlights include:

  • Sales Quotes, Orders & Invoicing
  • Sales Order Workflow
  • Price Adjustments Against Historical Transactions
  • Returns Against Historical Transactions
  • Delivered Freight Management
  • Configurable Order Entry Rules
  • Configurable Transaction Classes
  • Credit Limit Management
  • Support for Multiple Shipments Against a Single Order
  • Support for Multiple Orders on One Shipment
  • Price List Management
  • Sales Contracts
  • Robust Customer Management
  • User-Defined Fields Unique to Each Transaction Type
  • Export Details to support International Shipments
  • EDI Integration
  • Bar Code Integration
  • Configurable Preferences for Setting Defaults & Turning Features On/Off
  • Flexible Reporting & Inquiries with Drill-Through to Transaction

 

  • Sales Order Entry
  • Price Adjustment Entry
  • Return Entry
  • Non-Inventory Sales Entry
  • Manually Allocate Inventory to Orders
  • Review Inventory Allocations from Bar Code System
  • Mass Update Status & Workflow of Transactions
  • Ship Sales Orders
  • Sales Order Invoicing / Billing
  • Record Shipment Details Including Delivered Freight Expense
  • Post Multiple Transactions at the Same Time
  • Manage Customer Order Item Substitution Rules
  • Maintain Sales Order Price Lists
  • Mass Update Prices Across Multiple Price Lists
  • View Customer Balances
  • Void Sales Transactions
  • Carriers
  • Contracts
  • Customers
  • Customer Addresses
  • Customer Class
  • Freight Terms
  • Hold Codes
  • Preferences
  • Price Lists
  • Salesperson
  • Sites
  • Status Setup
  • Tax Class
  • Tax Details
  • Transaction Class
  • Workflow

User-Friendly System

The System functional area is used to manage anything that applies across all installed companies. The main tasks performed include maintaining user security, enabling report access, and managing currency access. The system functional area covers all NorthScope functional areas. Some highlights include:

  • CSV File Imports for Setup Files & Transactions
  • Export to Excel Functionality for All Reports, List Views & Inquiries
  • Mass Update to Simplify Data Entry & Posting
  • Multi-Currency
  • On-Screen Inquiries
  • Preference-Driven System Functionality
  • Simple User Security Down to the Page & Control
  • Print One or More Reports at a Time 
  • Class Driven Functionality Throughout the System
  • Journal Details for Each Transaction
  • User-Configurable Screens & Filters
  • User-Defined Fields, Configurable & Unique to each Setup File & Transaction
  • User Setup & Security
  • Import Transactions
  • Import Setup Files
  • Inbound & Outbound Integration Management
  • Manage Reports & Report Distribution
  • Configure Notes for Configuration Files & Transactions 
  • Configure Transaction Reason Codes
  • Exception
  • Message Queue
  • Companies & Company Addresses
  • Currencies, Company Currencies & Currency Exchange Rates
  • Direct Printers
  • Integration Configuration
  • Manage Reports
  • Notes
  • Preferences
  • Reason Codes
  • Report Distribution
  • Security Access by Page, Control, Report & Workflow
  • User-Defined Attributes Across All Functional Areas
  • Users